Category Archives: FASS 2017

Company Updates, Meetings, and Task Force!

Hello company!

As many of you know there was a committee meeting yesterday to discuss how FASS is to move forward as a company, both successfully and sustainably.  The very first thing I want to say regarding that is a big thank you to everyone who showed up!  The turnout was great, and it is amazing to see so much effort and engagement from the company at large.  The second thing I want to say, that you’ve probably figured out by now, is that I have been elected as FASS president, to serve until the 2017 AGM.  I look forward to the following months, and what we’re all going to accomplish in this short time!

Speaking of those accomplishments, there is a meeting today at 4:00pm in MC 4063 to discuss our plans for a variety show this year! There is a lot of work to be done, and we would love to see as big a turnout as possible at this meeting so that we can get this organized and running as soon as possible. Please come if you have any desire to help the production along, have any opinions about such a production, or just like FASS in general!

I want to take this time to advertise the current vacancy of the treasurer role on committee. We are all aware that there are a number of vacancies, but this one is urgent to the operation of our company, especially while we put on a show. There are a number of past treasurers available to assist someone new to the role, and a lot of supporting tools and documentation to make easy work of what may sound, at first, like an intimidating position. I urge anyone that is interested in this role to apply by responding to apply@fass.uwaterloo.ca

I would also like to take this time to inform you of two recent resignations from the committee. Many thanks to both Alison Bender and Monica Pierce for their extremely hard work over the last months, and we wish them well in their future endeavours.

The last item for this email is regarding the results of yesterday’s meeting, figuring out how to re-organize and restructure the company in a way that is both true to FASS, but also allows it to be successful and sustainable in the future.  After much discussion with a large segment of the company, we would like to move ahead with creating what we will be calling the Task Force. This group will be chosen by the company, not the committee, and will operate independently of both the committee and this year’s show.

We are looking for a of group highly skilled FASSies to make up this Task Force. The Task Force will be taking an in-depth look at all the elements of FASS and finding a good structure to carry this company into the future. This team will solicit feedback and run consultations with the company, and present some potential structures to the AGM. We are looking for people who are skilled in policy development, consultations, feedback gathering, communications, project management, organizational design, and strategic planning. Please note that this is a very wide set of skills and that no one person is expected to have all of them. We are looking for a varied, yet individually skilled group of people that are passionate about FASS.

If you are interested in joining the Task Force, please email taskforce@fass.uwaterloo.ca. Nominations are due on Tuesday January 10th at 12:01pm

We will select people to fill the Task Force at the meeting on January 14 through the process that is described in the attached document. The January 14th meeting will be chaired by Megan Redwood, who was chosen by a majority vote among all company members present at yesterday’s meeting. All company members present at the January 14th meeting will have a chance to vote on both the selection of individuals and the final team to become the Task Force.

If you have any questions or concerns about this process, yesterday’s meeting, today’s meeting, the treasurer position, or anything else FASS related, do not hesitate to contact me at prez@fass.uwaterloo.ca

Cheers,

President Stef

FASSTaskForce

New location for upcoming FASS meetings – MC 4063

Hello FASS Community!

We now have a room booked on campus for the committee meeting on Friday, January 6th at 7:00 pm. The meeting will be held in MC 4063. Once again, the agenda for this first meeting will be as follows:

  • Appoint Chairperson
  • Appoint Minutes Taker
  • Review Committee’s Role in Restructure
  • Discuss Steering/Restructuring Processes to Present to General Meeting
  • Discuss Application Process for Steering Committee
  • Discuss General Meeting Process & Agenda
  • Round Table

The committee meeting on Saturday, January 7th at 4:00 pm will also be held in MC 4063. Once again, the agenda for the second meeting will be as follows:

  • Appoint Chairperson
  • Appoint Minutes Taker
  • Review Committee’s Role in Variety Show
  • Appoint Act Organizer & Stage Manager
  • Approve Show Date(s) & Time(s)
  • Approve Ticket Prices
  • * BIO-BREAK *
  • Approve Budget
  • Discuss – Show Organization Ideas & Recommendations
  • Discuss – Variety Show Next Steps (Promotions & Parties)
  • Round Table

Once again, all FASSies are welcome to come and voice their suggestions/opinions in person or by emailing their suggestions to committee in advance through Gavin Craig at prez@fass.uwaterloo.ca.

Upcoming Committee Meetings January 6th and 7th

There are two FASS Committee meetings upcoming this week.

Agenda for Friday, January 6th at 7:00 pm
-Appoint Chairperson
-Appoint Minutes Taker
-Review Committee’s Role in Restructure
-Discuss Steering/Restructuring Processes to Present to General Meeting
-Discuss Application Process for Steering Committee
-Discuss General Meeting Process & Agenda
-Round Table

Agenda for Saturday, January 7th at 4:00 pm
-Appoint Chairperson
-Appoint Minutes Taker
-Review Committee’s Role in Variety Show
-Appoint Act Organizer & Stage Manager
-Approve Show Date(s) & Time(s)
-Approve Ticket Prices
* BIO-BREAK *
-Approve Budget
-Discuss – Show Organization Ideas & Recommendations
-Discuss – Variety Show Next Steps (Promotions & Parties)
-Round Table

The Friday meeting will be held at the Community Centre at Bread and Roses Housing Co-op, 307 Queen St South, Kitchener (5 minute walk from bus terminal). Entrance is through the old building directly on Queen Street.
The Saturday meeting location is still TBD.

We welcome all who want to participate in these discussions. If you have any conflicts, feel free to email committee in advance. Contact Gavin at prez@fass.uwaterloo.ca for any questions.

FASS 2017 Variety Show

Hello Again Fass Community,
 
There has been a lot of fantastic discussion over the past few days, and the broader FASS Community has really come together. Committee would like to thank everyone who has offered to help, raised concerns, asked questions, and supported us during this time.
 
After seeing the overwhelming support, Committee has decided to put on a FASS 2017 variety show! The details of this are yet to be determined, and we welcome volunteers, advisors, and well-wishers.  We will be holding a Committee meeting on Saturday, January 7th at 4pm to plan the variety show, and welcome all who’d like to help provide input.  
 
However, we must announce another vacancy on Committee. Emily Pass has resigned from her role of Treasurer, as the role will no longer be feasible to complete from her out-of-town residence. We thank Emily Pass for her hard work over the past several months. To this end, Committee welcomes Joscelyn Alexander as Acting Treasurer.
 
At this point, Committee thanks everyone who has previously served on Committee this year, including Elizabeth McFaul, Megan Redwood, Katherine Schill, Emily Crawford, Ray Slejska, Min Ling, Nyssa Tilford, and Emily Pass.
 
We’d also like to announce the open call for applications!
Vacant 2016-2017 committee positions include:
 
-President
-Treasurer
-Company Coordinator
-Director
-Stage Manager

Please contact our Acting President, Gavin, at prez@fass.uwaterloo.ca if you are interested in any of these positions. If you have any questions, please feel free to contact anyone on committee.

FASS 2017

Committee met yesterday to discuss the unfilled Producer role and other important issues, such as show dates and financial strategy. We also accepted the following resignations: Katherine Schill from her role as Company Coordinator, Megan Redwood from her role as Stage Manager, and Elizabeth McFaul from her role as Past Stage Manager. Amos Boratto has been removed from his role as FASS President, but will remain on the FASS Committee as a Member at Large. Since the meeting, Emily Crawford has resigned from her role as Director.

Over the course of the meeting, a number of concerns were addressed. Since the position of Producer opened in early summer, no one has stepped forward to take on the role. This is a position that is critical to the success of the show. At this time important production deadlines have passed, such as filling cameos, advertising at fall clubs day, calling for auditions, and sending posters to the FEDS poster run. The Committee discussed the feasibility of distributing the Producer’s tasks between Committee members, but Producer is a very work-intensive position and each Committee member already has a large number of responsibilities attached to their role.

Further, a number of other crucial creative and administrative roles also remain unfilled, such as Company Coordinator, Stage Manager, Director, Band Leader, and President. Currently, there are logistical issues that need to be addressed in the script before it can be considered castable, and without a Band Leader we do not have musical arrangements for the songs.

With less than three weeks to auditions, these challenges are very daunting. These unfilled roles cannot be covered by Committee alone. When most of these roles were initially filled, we received no other applicants and therefore have no leads on anyone in the company willing to step up and take on these positions. In the case of Producer, we received no leads after months of open calls and private inquiries. Despite advertising the open meeting, we did not get a large turnout of company members to help contribute to solutions and no one has volunteered their services for the production team.

The result of hours of deliberation was that we simply do not have the manpower required to put on a successful show this year. FASS has suffered from declining ticket sales and financial instability for a number of years and we do not want to bankrupt our company by pushing forward with a show that will likely be unsuccessful.
For this reason, Committee has decided to cancel the 2017 show run.

After years of financial decline, our current model for FASS is clearly not working. Our model for Committee does not work either, putting intense workloads on individuals until they burn out. Given the concerns voiced by the company at the AGM earlier this year, it is clear there are other issues with Committee and FASS’ structure that also need to be addressed.

We would like to take this year to rebuild and restructure so that FASS can continue in the 2017/2018 season stronger than ever. To this end, we will be hosting two general meetings in the new year for the company to voice questions, concerns, and ideas on how FASS should move forward to ensure its long-term success in the years to come. Once the meeting times and locations are confirmed we will let the company know.

This was not an easy decision for anyone and we appreciate your understanding as we move forward. If you have any questions, please email monica.l.pierce@live.ca or anyone else on FASS Committee.

President Nominations Open

Hi all,

Quick update coming out of the Committee Meeting last week: we discussed the merits of Committee appointing and calling a special general meeting to fill the vacant FASS President spot. Thank you to everyone who expressed their thoughts. At the end of the day, the decision to use a Committee appointed procedure was reached. If you have any other concerns or feedback, please continue to discuss them with me at pastprez@fass.uwaterlo.ca

And now (drumroll please…) FASS President nominations are officially open! Email apply@fass.uwaterloo.ca by September 1st to apply for the President position.

Your past president,
Rami

Committee Changes Update

Hello fellow FASSies!
Rami your Past President here with some important news and a request for your support.

First and foremost, I need to inform you that Elizabeth McFaul has stepped down as the current FASS President. As per normal procedure, I will temporarily assume the duties of the president as we look for a new leader for FASS 2017.

Although the Constitution seems to imply that Committee can appoint a replacement president, at the AGM we heard some concerns with appointing an elected position, concerns that we wholeheartedly understand. I would like to have an open and honest conversation about the best way to proceed, thus Committee will be meeting on Tuesday, August 9th at 7:00 PM, AL (Arts Lecture) 207, and we would like to make sure that we can hear from as many FASSies as possible on the best way to move forward.

Please attend this meeting and participate in the discussion if you are able, or send me your questions, concerns or opinions at pastprez@fass.uwaterloo.ca.
Thank you for your continued support!

Producer and Stage Manager Results!

Late one night, the FASS 2017 committee met to recruit new members to the cause. This band of superheroes grew two larger that night.

Congratulations go to Racheal Slejska who joins us as the FASS 2017 Producer, keeper of the cameos and master of the ticket sales. Our fearless Director Emily Crawford has also selected her most organized sidekick, as Megan Redwood takes the (back)stage as the FASS 2017 stage manager.

Technical Director appointment to follow in the next few weeks, after which we’ll have a full committee! Next meeting we’ll also be talking about financials and financial strategy,in preparation for the budget meeting later this summer.